Last updated September 3, 2024
This Privacy Policy (this "Privacy Policy") describes how White Coat Romance, LLC, a California limited liability company ("White Coat Romance" or "we" or "our") manages your personal information while accessing and/or using our website, application and social media sites (collectively, "Services"). By signing up, registering, accessing and/or using our Services, you expressly consent to the collection, storage, use and disclosure of such information as set forth in this Privacy Policy. Furthermore, please be mindful of the information you may disclose, such as posts and images, because said information may become publicly accessible.
1. Information Collection and Data Analytics.
When you use our Services, you provide two types of information: (i) personal information that can be used to identify you, and (ii) non-personal information that cannot be used to identify you.
2. Personal Information.
When you sign up and/or register to use our Services, White Coat Romance may require that you provide certain personal information. Personal information is requested to verify and/or authenticate your identity, to help confirm the accuracy of data provided, and to prevent identity fraud and theft. However, this is not a one-size-fits-all approach. Personal information requested may include, but is not limited to, the following:
- Your contact information, such as full name, physical address, email address, phone number; applicable professional license number; National Provider Identifier; Medical Identification Number for Canada, College of Physicians and Surgeons of Ontario, etc.; proof of degrees or candidacy for degrees (e.g., doctorate/PhD, master’s and/or proof of enrollment); academic institution(s) attended (e.g., name, dates of attendance, graduation date); badge identification; business documents (e.g., business cards, applicable license cards issued by a relevant licensing board, etc.); white coat, scrubs, jacket with name and/or title; digital photographs; gender identity; sexual preference; payment information (e.g., credit card details) and/or billing information (where and if applicable); and other information you may provide or authorize to be provided.
White Coat Romance shall require you to upload photos and/or other forms of selfies to confirm that you are a real person, to confirm the authenticity of the data provided, and to prevent identity fraud and theft. White Coat Romance shall use photos and/or other forms of selfies for confirmation because photos and IDs can be digitally modified. By using photos and/or other forms selfies, so that we can confirm that you are a real person and you are the person you claim to be. White Coat Romance shall not make the photos and/or other forms of selfies publicly visible on White Coat Romance unless indicated otherwise. If you choose not to confirm your identity with photos and/or other forms of selfies, you may be denied access to White Coat Romance and your account may be deleted.
The aforementioned review process may take several business days, while White Coat Romance confirms the submitted information via human review. If you do not pass our review, you will receive correspondence from White Coat Romance at the secure email address you provided, and you may be able to resubmit your personal information.
Protecting the privacy of persons less than eighteen (18) years of age is of utmost importance to White Coat Romance. For that reason, White Coat Romance does not knowingly collect or maintain personally identifiable information from persons under eighteen (18) years of age. If White Coat Romance learns that personally identifiable information of persons under eighteen (18) years of age has been collected through the use of our Services, then White Coat Romance shall take appropriate steps to delete said information. If you are a parent or legal guardian of a person less than eighteen (18) years of age who has been using our Services, please immediately contact White Coat Romance, in writing, to have the account terminated and information deleted.
3. Non-Personal Information.
White Coat Romance may receive and collect non-personal information from the device(s) you are using and/or server logs from your browser, including your IP address, the URL which you came from or will go to, browser type, browser language, date and time of your query, cookie and similar technology information, and the pages you request while using our Services. This information may be used for internal record keeping, external statistics about our users as a whole, aggregating data about the traffic on our website, application and/or social media sites, quality control, and to see how users interact while using our Services to improve and/or optimize overall user experience. This website, application and/or social media sites may gather IP addresses from all visitors and may use this information in a variety of ways, including, but not limited to, research and development purposes.
4. Cookies.
White Coat Romance may use cookies and similar technologies (e.g., web beacons, pixels, ad tags and device identifiers) to recognize you and/or your device(s) on, off and across different Services and devices. By enabling cookies, White Coat Romance may analyze your website, application and social media data in an effort to improve your experience. If you do not want cookies enabled on your computer, you can control them by adjusting your browser settings and/or other tools. By using our Services, you consent to White Coat Romance's use of cookies and similar technologies.
5. Disclosure of Information.
White Coat Romance will not sell, rent, or trade your personal information with third parties other than as disclosed below or to enforce our terms and conditions, respond to legal requirements or protect any party’s property, rights, or safety. White Coat Romance may share your personal information with:
- Law enforcement or other governmental officials, in response to a subpoena, court order or substantially similar legal procedure relating to a criminal investigation or alleged illegal activity, except when White Coat Romance believes that the disclosure of information is necessary to prevent imminent physical harm, financial loss or to report suspected illegal activity;
- Authorized service providers and partners as it relates to our Services (e.g., payment processing, bill collection, customer support, merchant services, fraud prevention, marketing services);
- Third party identify verification services to assist in confirming information, if applicable; and/or
- Affiliated business entities should White Coat Romance merge with or be acquired by said affiliated business entities.
You further acknowledge that the information you provide will be used for, among other things, to verify and/or authenticate your identity, to prevent identity fraud and theft; and to help with a smooth onboarding experience.
6. Data Storage and Protection
White Coat Romance respects your privacy and uses various measures to continuously protect your personal information from unauthorized access, alteration, and disclosure, including the use of:
- Secure Socket Layer to encrypt your private date while in transit;
- Storage of data and information in a secured location behind a firewall that is only accessible through a private network that is encrypted;
- Use of an identification system to help protect against identity theft and fraud; and/or
- Review of our information collection, storage and processing practices to prevent unauthorized access to our systems.
White Coat Romance takes appropriate technical measures against protecting your personal information. However, no security measures are perfect or impenetrable, and White Coat Romance cannot guarantee that the information submitted to, maintained on, or transmitted will be completely secure. You agree that these features are provided as a convenience only and that White Coat Romance has no responsibility or liability whatsoever for the deletion, loss, disclosure of, or failure to store or protect any information and/or other communications maintained, received or transmitted by the use of the Services.
7. California Residents
If you are a California resident, you have the right to request information from White Coat Romance regarding the manner in which White Coat Romance may share your information with third parties for marketing purposes pursuant to California Civil Code Section 1798.83. Furthermore, you may request that White Coat Romance to delete your personal information, to direct White Coat Romance not to share your information, to correct inaccurate information, and to limit the use and disclosure of your personal information. Please submit your written request to us at the contact information provided below.
8. Deletion Request Rights.
You have the right to request that White Coat Romance delete any of your personal information that we collected and retained from you, subject to certain exceptions. If you would like to request deletion of any of your personal information that White Coat Romance collects or retains, please submit your written request to White Coat Romance using the contact information provided below. Once White Coat Romance receives and confirms your verifiable request, White Coat Romance will delete your personal information from our records, unless an exception applies.
White Coat Romance may deny your deletion request if retaining the information is necessary for us to:
- Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
- Direct security incidents, protect against malicious, deceptive, fraudulent or illegal activity, or prosecute those responsible for such activities.
- Debug products to identify and repair errors that impair existing intended functionality.
- Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
- Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.).
- Comply with the California Consumer Privacy Act.
- Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship to us.
- Make other internal and lawful uses of that information that are compatible with the context in which you provided it.
- Comply with a legal obligation.
9. Questions / Contact Us.
If you have any questions about this Privacy Policy or need to contact us for any reason or for any requests, you may send correspondence to:
White Coat Romance, LLC3843 S. Bristol Street, #238
Santa Ana, California 92704
contact@whitecoatromance.com
10. Reporting Inappropriate Conduct
You can report users and/or accounts that are not in compliance with the Terms & Conditions by referring to the Questions / Contact Us section above. White Coat Romance will strive to keep any reporting anonymous, and the user and/or account you reported will not be provided with your identity.
You can report users and/or accounts for any of the following reasons:
- Spam
- Nudity or sexual activity
- Hate speech or symbols
- Incitement of violence
- Harassment or threats
- Attempts of suicide or self-inflicted injury
- Scams or fraud
- Fraudulent or false information
- Identity theft
- Illegal activity
- For being a minor under the age of eighteen (18)
11. Acceptance of and Changes to this Privacy Policy.
By using our Services, you hereby agree to this Privacy Policy in its entirety. White Coat Romance reserves the right, in its sole and absolute discretion, to modify portions of this Privacy Policy at any time. If we do, we will let you know by the appropriate means such as by posting the “Last updated” date. All modifications will take effect immediately upon their posting on this website, application and/or social media sites unless indicated otherwise. We encourage you to periodically review this and page and the other pages for the latest information. If you object to any changes, you must terminate your account. Your continued use of our Services after any such modification constitutes your acceptance to such changes.